A. Violation Reporting System
The mechanism for Submission of Violation Reports
The Company provides a channel for complaints of violations
through the decision of the board of directors Number:
34/SK/WK/2017 dated December 11th, 2017, regarding the
Guidelines for the Violation Reporting System (SPP)/Whistleblowing System (WBS) of PT Waskita Karya (Persero) Tbk.
This channel aims to detect fraud that occurs early. Through
this team, the Company prevents the occurrence of fraud with a
comprehensive supervision pattern and involves all employees to
provide a sense of security for all parties interacting with the
Company.
The Mechanism for Handling Violation Reports
If there are some indications of code of conduct violations or
other disciplinary violations can be submitted to the Company
Secretariat. The Company will follow up on reports that have the
potential to be materially detrimental and may damage the
Company's image. Those caused by deviation, manipulation, and
others. Reports or complaints regarding those violations will
be handled with the following mechanisms:
• The reporting party who knows of fraud, irregularities, or
violations by the Company's internal, are required to make
a report or submit it to the Company Secretariat. these
things must be conveyed in detail or detail accompanied by
relevant data or evidence.
• The company secretariat receives and examines reports of
violations, whether they meet the requirements for further
processing.
• Shareholders of Series A Dwiwarna, the Board of
Commissioners, or the Board of Directors who receive the
report file conduct an examination or investigation through
their respective organs to prove the report of veracity.
• The investigation by the SPP management organ is the
Internal Audit Unit and the Audit Committee.
• Shareholders, the Board of Commissioners, or the Board of
Directors impose sanctions on the reported party and provide
rewards to the complainant.
• Series A Dwiwarna Shareholder, the Board of Commissioners,
or the Board of Directors submit a report to the Corporate
Secretariat on the follow-up to reports of violations.
Protection for Whistleblowers
Reports of violations that happened, they must be made with good
intentions and not as a personal complaint or based on slander
and bad intentions. Whistleblowers are required to clearly state
their identity on the reports they make along with relevant
supporting evidence. The Report's Recipient must keep the
Reporter's identity confidential as part of the efforts of The
Company to protect the whistleblower. The Company is required
to follow up on every report received following applicable
procedures and mechanisms. The Company will also provide legal
protection by the applicable laws and regulations of the
provisions.
Rewards/Sanctions Report
For every Report whose handling is proven to be able to return
the Company's money/assets, get an award or reward from
Management. Meanwhile, if the Report submitted is proven to be
slander, the Management will apply the most severe sanctions to
the complainant.
Management of Violation Reporting System
Reports of violations are shown through a standard mechanism and
are managed professionally by the Corporate Secretariat to
detect fraud occurring as early as possible.
Violation Reporting Media
The Reports of violations can be submitted by:
Corporate Secretariat
Jl. MT Haryono Kav. No. 10 Cawang East Jakarta
Tel. 021-8508510
Fax. 021-8508506
Number of Complaints and Follow-up in 2018
During 2018, there were no complaints regarding reports of
violations within the Company.
Monitoring and Evaluation
Monitoring and Evaluating are carried out on the effectiveness
of the violation complaint channels that are already available
to be updated in the future. Through such monitoring and
evaluation, the Company can accommodate and respond to
complaints of violations from stakeholders quickly, on a timely
and accurate basis. These aims to minimize and prevent the
potential for reputational risk and increase public trust in the
Company.
B. Gratification Policy
Definition and Background
As a gratification control guide for Waskita personnel, the
Company issued a gratification control guideline with the latest
edition on 31st August 2017.
The Company defines Gratification as an activity of giving
and/or receiving gifts/souvenirs and entertainment, Whether it
received domestically or abroad, which is carried out by the
Company's personnel to their authority/position in the Company
so that it can cause a conflict of interest that affects
independence, objectivity, and professionalism of the Company's
personnel.
The Company realizes that in carrying out business activities.
it is unavoidable to avoid relationships and interactions
between parties, both internally and externally, to establish
harmonious and sustainable cooperation and relationships. In
this cooperation, the possibility of giving gratuities from one
party to another is also unavoidable. Therefore, to maintain
business relationships with stakeholders, the Company regulates
matters related to gratification and the procedures or reporting
mechanisms.
The Company has also published a gratuity management manual
which is intended to create transparent and accountable business
management of the Company.
Sanctions for Violations
Violation of the provisions written in the gratification
management manual will be subject to sanctions following the
provisions and regulations applicable in the Company.
Gratification has a broad definition as an activity of giving
money, goods, rebates (discounts), commissions, interest-free
loans, travel tickets, lodging facilities, tourist trips, free
medical treatment, and other facilities. In addition, gratuities
can also be in the form of gifts from employees to other parties
or acceptance by employees of the Company from other parties.
The Company has a strict policy on gratification activities. The
rules regarding gratification are contained in Law no. 20 of
2001 concerning Amendments to Law no. 31 of 1999 concerning the
Eradication of Criminal Acts of Corruption and Waskita Circular
No. 06/SE/WK/2017 dated March 30, 2017, concerning Guidelines
and Limitations of Gratification. Every receipt of gratuity that
is considered a bribe must be reported to the Corruption
Eradication Commission (KPK).
During 2017, there were no gratuities given to the Company's
Officers and Employees.